Leave Time
Annual Leave
- Annual leave is provided for vacations, personal business, emergencies, illness, medical/dental appointments, etc. (There is no separate leave bank for sick leave.)
- Requests for leave are made through your supervisor using OPUS (Absence Management).
- Annual leave is earned throughout the year and may be used as accrued.
- Annual leave is accrued at a rate of at least 120 hours per year for new employees.
- Employees earn and accrue annual leave with pay as indicated below. For example, a classified employee in their fifth year of service will accrue 160 hours of annual leave per year.
Employee Category |
Hours of Annual Leave Earned Per Year |
Years of Service |
1-2 |
3-4 |
5-9 |
10-14 |
15-19 |
20+ |
Classified Service & Temporary Exempt 1 2 3 |
120 |
136 |
160 |
184 |
208 |
232 |
Airport Firefighters & Lieutenants 4 |
144 |
164 |
192 |
221 |
250 |
279 |
Exempt
Service 2 3 |
144 |
160 |
184 |
208 |
232 |
256 |
1 Excludes temporary classified employees with less than 30 days of continuous service.
2 Partial accumulation of annual leave is authorized for employees who are generally scheduled for less than a 40 hour workweek in a ratio which reflects the direct proportion that the generally scheduled hours bear to a 40 hour workweek.
3 No accumulation of annual leave is authorized for any time worked beyond a 40 hour workweek.
4 No accumulation of annual leave is authorized for any time worked beyond the 159 hours during the established 21 consecutive work day period. |
- Annual leave must be scheduled in advance according to the Appointing Authority's requirements. Excessive use of unscheduled leave may result in disciplinary action.
- No annual leave is earned while an employee is in a non-pay status.
- Part-time employees earn annual leave proportionally to their work week.
- Annual leave may be rolled over from one year to the next. There is no maximum limitation on the number of hours that may be accrued.
- Upon termination, you will receive a lump sum payment for unused authorized annual leave up to a maximum of 3 times your annual accrual rate for annual leave.
- For complete information, see Personnel Rule 4.
Comp Time
- Compensatory (comp) time may be granted if an employee works more than their regularly scheduled hours.
- Comp time is accumulated at a rate of 1.5. For example, a classified employee who works 42 hours in one week will accumulate 3 hours of comp time.
- Comp time must be used prior to the use of annual leave (see Comp Time Usage Policy).
- For more information, see Overtime & Comp Time Policies.
Domestic Violence Leave
- An employee may be granted up to 3 days of leave if s/he or a member of their household is a victim of domestic or sexual violence, upon presentation of appropriate documentation.
- For more information, see the Domestic & Sexual Violence Leave Policy.
Donation of Leave - A Friend in Need
- This is a voluntary program which allows an employee to donate leave time to assist a fellow employee.
- An employee would exhaust all available leave balances before a donation of leave time would be used.
- An employee may not donate to, or receive donations from, someone that s/he supervises.
- For more information, see A Friend in Need.
Extended Illness
- This provision applies only to employees hired before 1995 who have an Extended Illness Leave balance.
- See Personnel Rule 4.
Floating Holidays
- Eligible regular status employees are granted 3 floating holidays with pay per year, which may be used with management approval.
- Employees who have completed 25 years of service are granted 2 additional
floating holidays.
- Floating holidays provide eight (8) hours pay for full time employees and a pro-rated number of hours for part-time employees.
- The time may be taken in two (2) hour increments.
- Floating holidays are granted to new employees as shown:
- Hire date from the beginning of payroll year through April 30: 2 floating holidays
- Hire date of May 1 through August 31: 1 floating holiday
- Hire date of September 1 through the end of the payroll year: no floating holidays
- Floating holidays must be used during the payroll year in which they are granted. Unused time will not carry over to the next year.
- Holiday overtime provisions do not apply to floating holidays.
- For more information, see Personnel Rule 4.
FMLA
Funeral Leave
- Any permanent or probationary employee shall be granted 3 days with pay in the event of the death of any person residing in the employee's household or any member of the employee's immediate family.
- Immediate family includes spouse, child, parent, sister, brother, father-in-law, mother-in-law, brother-in-law, sister-in-law, son-in-law, daughter-in-law, stepfather, stepmother, stepchildren, grandparents, grandparent-in-law, or grandchildren of the employee.
- An employee may be granted, at the discretion of the Appointing Authority, additional time for funeral leave.
- For more information, see Personnel Rule 4.
Holidays
- Employees receive 9 to 11 paid holidays per year, depending on how the holidays fall on the calendar.
- See the current Holiday Schedule.
- Holidays provide 8 hours pay for full time employees and a pro-rated number of hours for part-time employees.
- For more information, see Personnel Rule 4.
Jury Duty & Witness Duty
- A leave of absence with pay shall be granted to an employee to perform jury duty or testify as a
witness when legally required unless the employee is the plaintiff or defendant.
- Presentation of a summons or subpoena to appear in court is required.
Leave of Absence
- Upon approval of the Appointing Authority, other leaves of absence with or without pay may be allowed if such leave is deemed to be in the best interests of the organization.
- For more information, see Personnel Rule 4.
Military Training & Duty
- Leave of absence for military training and duty will be granted in accordance with Florida and Federal law.
Personal Day
- Permanent employees who have at least one year of service are permitted one 8-hour personal day
per year without pre-notification or prior approval.
- The personal day may be used in one 8-hour increment or two 4-hour increments.
- Part-time employees will receive a pro-rated number of hours for the personal day.
- An employee should notify their supervisor of the intent to use the personal day as soon as practicable.
- If this time is taken immediately before or after a recognized holiday, it must be approved in advance.
- The personal day is not cumulative from one year to the next year.
- For more information, see Personnel Rule 4.
Unauthorized Absence
- Unauthorized absences from work for a period of 3 consecutive working days without notice may be considered as the employee's voluntary resignation by the Appointing Authority (see UPS Policy #8).
Workers Compensation
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