Tuition Reimbursement Program
The Tuition Reimbursement Program helps pay education expenses for eligible employees to sharpen their skills for a current or future job at Pinellas County Government. Reimbursement is available for job enhancement and career development.
All documents are in PDF format.
Tuition Reimbursement Summary
Eligibility: Unified Personnel System exempt employees are immediately eligible, and classified employees are eligible after one year of permanent employment.
||Submit a Tuition Enrollment Form.
||Complete the course.
||Submit a Tuition Reimbursement Form with the approval memo, receipts, and final grade.
- Limits: Employees approved for tuition reimbursement will be reimbursed at the full amount for eligible expenses up to $2,800 per full-time employee per fiscal year. Part-time employees are limited to $1,400 per fiscal year. Fiscal year limits are based on the date of course completion.
- Non-Eligible Courses: Do not apply for tuition reimbursement for a course that is required for your job and taken on work time. These funds will come from your organization's budget. The Tuition Reimbursement Program is for optional courses taken on your own time.
- Other Financial Assistance: Assistance from other sources (e.g., grants, scholarships, G.I. Bill, etc.) must be disclosed and used before claiming reimbursement. You may get reimbursed for eligible expenses not covered by these programs.
- View a printable Tuition Reimbursement flyer.
To qualify for the Tuition Reimbursement Program, courses belong to one of two categories and reimbursement is the same for either:
Job Enhancement Program
- Course work directly related to your current job responsibilities.
Career Development Program
- Course work to prepare you for a future career at Pinellas County Government.
- This program helps you qualify for promotion within your department or advancement in another department.
- You may be eligible if you identify a career path that is beneficial to County Government, and there is a reasonable opportunity for transfer or promotion into the career field.
- The program provides information about County jobs and how to be a competitive applicant including skills assessment and personal counseling.
- Career Development participants may be required to complete a career plan interview (in person or on the phone) with Human Resources to establish a career path before undertaking reimbursable course work.
1. How to Enroll (Before the Course)
- Complete the online Tuition Enrollment Form including your department/division manager's signature.
- Attach a copy of the course description so that Human Resources may evaluate whether it meets Job Enhancement or Career Development Program requirements.
- Submit the Tuition Enrollment Form and course description at least 10 days before the course start date to allow time for approval.
- This lead time is necessary to verify eligibility and ensure there is funding.
- It is best to wait for approval from Human Resources before enrolling.
- Scan the documents and send the PDF by email to email@example.com, or send the documents by interoffice mail to Human Resources, Tuition Reimbursement, Annex 4th Floor.
- Submit a separate Tuition Enrollment Form for each course.
2. Approval from Human Resources
- After submitting your Tuition Enrollment Form, you will receive an email notification from Human Resources of approval or disapproval based on eligibility and funding.
- If your request is approved, enroll for the course.
3. Course Work
- Receipts: When you pay for the course, save all receipts for expenses incurred, e.g., registration, tuition and books.
- Supplies: Reimbursement is limited to items that are required exclusively for the course:
- This may include items such as a scientific calculator used in science, engineering and mathematics.
- This does not include regular supplies such as notebooks or pencils that can be used for other general purposes.
- Course work taken must be on your own time. This may include taking approved annual leave or working with management to adjust work schedules. Administrative leave may not be used for tuition reimbursement.
- Grade: To obtain reimbursement, you must complete the course with a passing grade of "C" or better for undergraduate courses, or "B" or better for graduate courses (or a certified record of satisfactory completion if the course is not graded).
4. How to Request Reimbursement (After the Course)
- You will receive the Tuition Reimbursement Form by email after you submit the Tuition Enrollment Form. Save the form.*
After the course is completed, request reimbursement by submitting the documents shown at right.
Reimbursement Option 1:
||Original signed Tuition Reimbursement Form*
||Approval memo from Human Resources
||Original receipts for tuition and books
||Copy of the official grade report or a dated certificate of completion
- Log into OPUS
- Select PIN iExpense, Create Expense Report.
- For the Expense Template, select Tuition Reimbursement.
- Complete the OPUS expense template as prompted.
- Scan the 4 documents listed and add them as attachments to your OPUS expense report.
- Reimbursement Option 2:
- Email the 4 documents listed at right to firstname.lastname@example.org or send by interoffice mail to Human Resources, Tuition Reimbursement, Annex 4th Floor for processing.
* If you misplace the Tuition Reimbursement Form, contact us by email or call 464-3796.
- Contact Human Resources by email or call 464-3796.
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